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Board Meeting
Dec 13, 2017

 Minutes of the Village of Potter Board Meeting

December 13, 2017

The Village of Potter monthly board meeting was called to order by President Gary Lemke at 7:002 p.m.  Others in attendance were:   Rob Schoen, Kristen Polifka, Dennis Gruett, Heather Gibler.

 

Notation was made that proper posting had been carried out at the Potter Post Office, Potter Village Hall, and Gruett’s and Village Website.

 

Pledge of Allegiance was recited.

 

Minutes of the previous meeting were read and approved by Rob Schoen, seconded Kristen Polifka. Motion carried.

Minutes of the Budget meeting were read and approved by Rob Schoen, seconded Kristen Polifka. Motion carried.

 

No Public Participation

 

Treasurer’s report was given by Dennis Gruett

November expense: $3400.05

October income:  $2,144.26

Balance as of 12/01/17:  $102,088.26 checking

                    

The Potter Utility report was given by Dennis Gruett

November expense:  $5654.92

November income:   $1305.26

Balance as of 12/01/17:  $31,968.61 checking*

*$1,500 is for equipment replacement fund

Motion made to change replacement fund balance from $1,500.00 to $2,000.00

               Motion by Rob Schoen, Seconded by Gary Lemke, Motion Carried.

 

Sanitary District report:

Gary reported that the Village has a video and report with recommendations to begin annual repair work to the system. Motion made to allocate $4,000.00 annually of utilities money for repairs.

                Motion by Gary Lemke, Seconded by Rob Schoen, Motion carried

 

Clerk’s Report given by Heather Gibler

Reviewed emails and other contacts over the month.

Reported on private well testing by County for 2018. Board agreed to allowing Village Hall to be used for distribution of  testing materials. Information will be posted when it is available for residents. Motion made to be included in County private well testing.

                Motion by Gary Lemke, Seconded by Kristen Polifka, Motion Carried

 

Presidents Report given by Gary Lemke

Update on Dan Woelfel’s project.

Discussion on property of Mike Kleppen. Board moved to assess a $100.00 fine for unkempt property. Clerk will send letter.

                Motion by Gary Lemke, Seconded by Kristen Polifka, Motion Carried

 

There was no correspondence

 

2 building permits were issued in the month

 

First responders contract was signed. Motion made a previous meeting.

 

Discussion that garbage trucks are equipped with cameras and residents will be assessed a fee if they improperly dispose of items. Clerk will post notice in Village and on website.

 

No action was taken regarding lateral and manhole repair

 

A sex offender has moved into the Village. Clerk will post information in Village and provide link on website to the sex offender registry.

 

Discussion on funds available for road repairs match. Gary would like to work towards creating a 5 year plan to ensure that, when available, the Village is prepared to received funds.

 

Discussion on MOU regarding county cost sharing for road repairs. Motion to adopt

                Motion by Gary Lemke, Seconded by Rob Schoen, Motion Carried

 

Discussion on Clerk/treasurer ordinance held over for January meeting to allow time for more research

 

Board reviewed Constable ordinance and appointed Rob Schoen as constable

                Motion by Gary Lemke, Seconded by Kristen Polifka, motion carried. Rob Schoen abstained

                Rob Schoen accepted appointment

 

Motion to pay vouchers as presented and to increase snow plowing payment to $35.00 per plow

                Motion by Rob Schoen, Seconded by Gary Lemke, motion carried

 

Meeting adjourned at 7:56pm

                Motion by Rob Schoen, Seconded by Kristen Polifka, motion carried

               

 

 

Heather Gibler

Clerk

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